The Village of Libertyville seeks a part-time Accounting Assistant who is responsible for serving as first public contact person for callers and/or visitors to Village offices; provides information to the public regarding Village functions and activities; performs a variety of skilled clerical and administrative tasks; provides basic office support/revenue related/operational duties.
Title: Accounting Assistant Part-Time
Department: Administration and Finance Department
Hiring Range: $22-$27 per hour DOQ
Benefits: IMRF Pension Eligible
Hours: Preferred hours of 9:00am – 3:00pm Monday – Friday. (includes ½ hour unpaid lunch break)
Closing Date: Open until filled
Essential Functions:
- Acts as a first level customer assistant and/or answers the telephone for Village offices; determines the nature of the visit or call; directs callers to the proper office or person or takes messages as required.
- Files birth and death certificates for portions of Lake County. Access and process birth and death certificates, answer questions about certificates and availability, troubleshoot errors and delays.
- Accepts payments for water bills, Village stickers, parking tickets, etc. Ensures that receipts are balanced on a regular basis.
- Performs a variety of basic office support duties such as collating materials, distributing incoming mail, preparing materials for mailing, completing forms, proofreading typed or printed materials.
- Enters and retrieves data from a computer system and produces reports; operates standard office equipment.
- Demonstrates exemplary customer service and is courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.
Required Knowledge and Skills:
- Standard office practices and principles.
- A general knowledge of Microsoft Office programs such as Word, Excel, Power Point.
- Record keeping principles and practices; correct business English, including spelling, grammar and punctuation, business arithmetic.
- Techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone.
Required Certificates, License and Registrations:
- Registrar Birth Certificates and Death Certificates (upon hire or within 90 days of employment).
Education and Experience:
- High School Diploma/GED; AND one (1) year of clerical experience; OR an equivalent combination of education, training and experience. Government experience is a plus.
- Bilingual (English / Spanish) a plus but not required.
How to Apply:
- Please submit a resume and application online through our applicant system by clicking here. Candidates who apply will receive application status updates through this portal.