Program Officer I

Project Description

Meeting Targets and Maintaining Epidemic Control (EpiC) is a global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Agency for International Development (USAID). EpiC is dedicated to achieving and maintaining HIV epidemic control and the project provides strategic technical assistance (TA) and direct service delivery (DSD) to break through barriers to 95-95-95 and promote self-reliant management of national HIV programs by improving HIV case-finding, prevention, and treatment programming. EpiC is dedicated to achieving and maintaining HIV epidemic control among at-risk adult men, women, priority populations and key populations and the project is led by FHI 360 with core partners Population Services International (PSI), Palladium Group, and Right to Care. While originally designed as a HIV program, EpiC has been modified to accept COVID-19 funding to prevent, prepare for, respond to and bolster health systems to address COVID-19 and reemergence. Currently, EpiC and its consortium members are implementing HIV activities in 30+ countries and COVID-19 activities in 45+ countries.

Job Summary

EpiC is currently seeking qualified candidates for the position of Program Officer I. This position is open to remote candidates, with a preference for candidates in the Washington, DC area. The Program Officer I is primarily responsible for providing programmatic, operations, and administrative support to both the EpiC HIV and COVID-19 teams, including activities in French speaking countries. They will work with select country teams and FHI 360 Washington DC/NC staff to ensure the smooth start up, implementation, and closeout of country programs, and ensure ongoing monitoring and reporting.

Suitably qualified candidates openly living with HIV and/or who are representative of the key populations affected by HIV are also actively encouraged to apply.

Accountabilities

Programmatic Management

• Provides support to program management such as troubleshooting, updating work plans, coordinating travel arrangements, and monitoring program activities.
• Drafts, packages, processes, and tracks program agreements in a timely manner, including sub-agreements development and modifications, in close coordination with HQ departments, country teams and local partners as needed.
• Supports startup and closeout processes.
• Tracks performance against project timelines, budget, objectives, and deliverables.
• Schedules calls with country teams, takes notes, and follows up on action items.
• Responds to a variety of programmatic, financial, administrative and logistics needs and requirements generated from senior management and USAID, and acts as a point of contact for select countries.
• Coordinates the provision of technical and management support to established country programs, e.g. managing employee and consultant hiring processes including recruitment, development of scopes of work and RFA/RFQ/RFPs, and interviewing.
• Contributes to annual work planning and budgeting processes.
• Supports and ensures compliance with FHI 360 procurement and financial reporting procedures by field-based programs and serves as a resource to field finance and administrative on procurement and payment procedures by reviewing contracts, reports, and other field documents.
• Collects, complies, and analyzes information relevant to the program.
• Maintains and updates project tracking sheets and files for deliverables, subawards, travel, and purchase orders.
• Provides administrative support to HQ and select country teams, e.g. making logistical arrangements for meetings, special events, travel, and appointments.

Applied Knowledge & Skills

• Basic knowledge of concepts, practices, and procedures with project design.
• Strong oral and written communication skills.
• Demonstrated proficiency with Microsoft Office suite software.
• Ability to problem solve and recommend corrective action as needed.
• Strong organizational skills and attention to detail needed to adhere to project deadlines.
• Articulate, professional and able to communicate in a clear, positive manner with clients and staff.
• Must be able to read, write, and speak fluent English. Must be proficient in French.

Problem Solving & Impact

• Works on problems of limited to moderate scope that require a review of various factors.
• Exercises judgment within defined procedures and practices to determine appropriate action.
• Builds rapport with internal and external contacts.

Supervision Given/Received:

• Receives general instructions on routine work, detailed instructions on new projects or assignments.
• Uses independent judgment in determining workflow and priorities.
• Will report to a Program Manager or Associate Director

Education

• Bachelor’s Degree or its International Equivalent – Public Health, International Development, Human Development or a related field.
• Master’s Degree preferred.

Experience

• Typically requires a minimum of 2+ years of relevant experience supporting projects and/or a technical practice area.
• Prior work experience in a non-governmental organization (NGO), government agency, or private organization desired.
• Experience with the following donors preferred: USAID/PEFPAR, Global Fund.
• Experience with program management, cross-cultural communication, and US Government rules and regulations (preferably USAID requirements).
• Experience working in international health, preferably HIV/AIDS and/or COVID-19.

Typical Physical Demands

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs

Technology to be Used

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint,

Pay Equity and Benefits:

The expected hiring salary range for this role is listed below. FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.

Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.

Hiring Salary Range: $51,000 – $68,000

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

FHI 360 staff working in the United States are required to be fully vaccinated for COVID-19, regardless of the type of project or client they serve, or of their employment status (full/part-time, remote, telework, or in-office), unless an accommodation applies. FHI 360 complies with federal, state, and local laws with regard to accommodations related to this policy. Full vaccination is currently defined as two weeks after the second dose in a two-dose series, such as the Pfizer-BioNTech or Moderna vaccine, or two weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine. Booster doses are not required at this time.

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